---
title: "Use Case: Advanced Kanban Board"
canonical: "https://help.releasemanagement.app/space/ASPT/2431385601/Use%20Case%3A%20Advanced%20Kanban%20Board"
format: markdown
---
[CLOUD] [DATACENTER]

> Macro (include)

# Summary

> Macro (details)
> 
> | **Logo** | ![image](media://19d2fd1c-0f2d-4bb2-b92b-6f59e2aafc32) |
> | --- | --- |
> | **Use Case** | Kanban Board |
> | **Category** | Other |
> | **Company/Team**<br>**Managed Projects** | Both |
> | **Summary** | Flexible Kanban board with advanced WIP limits |

> 📝 The paragraphs below outlines the specific use case. For more details about advanced features and complementary functionality we suggest to review [https://releasemanagement.atlassian.net/wiki/spaces/ASPT/pages/875692462](https://releasemanagement.atlassian.net/wiki/spaces/ASPT/pages/875692462) section of this documentation.

# Topics

> Macro (toc)

# Detailed overview

## How to create?

(1) Go to “My Boards“ section. If you do not have any active boards this going to be your default page.

![image](media://dc8e8f31-50da-4318-9f92-66bbb46095aa)

Otherwise (if you already have one or few boards created) click on menu icon in top left corner to select “Manage Boards“

![image](media://bba71072-e03f-48f9-ae2e-2281b1838bec)

(2) Click on “Create board“, choose “Advanced Kanban Board“ and Next.

![image](media://4031f839-dc38-42d4-a1a7-3a26bd6b1162)

(3) On the initial configuration screen please specify

- **Name** of the board
- **Projects** to pool Jira issues from
- **JQL** to filter out the issues
  - for stories only use “*issueType in (Story)”*

![image](media://e28503be-9386-44a8-b57d-f9011f2932cc)

(4) Click “Create“

## How to use?

(1) You will receive a board with all applicable Jira issues in “Others“ swimlane. Sametime system will automatically grab all the issue types and their schemas that matches your JQL to re-populate columns with statuses. Identical statuses will be merged. All of them gonna be sorted by status category.

![image](media://f4bd1b99-8be2-4d9d-b2ae-d4d46ef3e363)

(2) Navigate between the swimlanes and click “+” to add your swimlanes per-assignee.

![image](media://6e63c256-4ecb-4ffc-8192-d8f658ced678)

![image](media://f0fea858-ef1a-4d67-ace6-70b9d5c0eaaa)

![image](media://f1655ad6-6b8b-4d6b-8d7a-dd638cb11c46)

Add more Assignees if you like.

If you want a different field for Swimlanes please go to [Board Settings](https://releasemanagement.atlassian.net/wiki/spaces/ASPT/pages/844759116) to change it. 

You can also specify [WIP limits](https://releasemanagement.atlassian.net/wiki/spaces/ASPT/pages/875692462/Board+dynamics#WIP-Limits) for your swimlane and adjust color coding to highlight swimlanes if number of issues is exceeding limitations. 

(3) Click “Edit” for any column.

![image](media://cf3610bb-a8a5-4370-acbf-9d20761dd8c8)

Thus you can adjust the statuses, alter the title and define [WIP limits](https://releasemanagement.atlassian.net/wiki/spaces/ASPT/pages/875692462/Board+dynamics#WIP-Limits) for your columns (or per swimlane in the column)

(4) Drag and drop issues between columns/swimlanes to assign Jira issues to a) appropriate Status b) appropriate Assignee. All the changes to the fields are applied automatically and you do not need to commit it after.

![image](media://1ae074b6-bf67-4a55-bc3a-e6449e6144e7)

(5) To **Edit** column value, **Change** title, **Add** or **Remove **one move mouse to selected column and you will receive a tooltip with all the available options:

![image](media://7257618a-b1d3-4a1c-87d0-10dece3c8d46)

(6) Same applies to swimlanes: - navigate your mouse to one of them to **Add**, **Edit** or **Delete**

![image](media://e793e749-79a0-411d-a0b1-dcaef0dfc7f8)

How to configure?

(1) Click settings icon in top right corner ..

![image](media://2bb31b1c-9567-4e99-97e8-a3c56eedd926)

.. to open “Board configuration“ screen.

(2) on “General” Tab you can amend

- **Name** of the board
- **Projects** to pool Jira issues from
- **JQL** to filter out the issues
- **Order by** field (Rank by default)
- **Status colors** pick up

![image](media://3de57850-2cea-4aa7-a297-14907f946fbf)

(3) on “Columns and Swimlanes“ tab you can change configuration of fields used respectively for Columns and Swimlanes. Swimlanes are optional. To remove them choose “-- none -- “ in popup.

![image](media://6da79b23-6ca1-4412-9d84-6de60d67383d)

# References

To create this board we’ve got inspiration from [Kanban Maturity Modell (KMM)](https://www.kanbanmaturitymodel.com/) powered by [Kanban University](https://kanban.university/).

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